Website Activity and Course Guidelines

Adding a New Activity or Course

User Instructions

The Website Team will create the initial page on the website for you and create a login for you (if you do not already have one). Once the page is created, the Website Team would like you to update the page and create related events using the login that the Website Team will create for you. If you feel uncomfortable with this idea, the Website Team can update the page for you based on your instructions.

To add a new activity or course, please send the following information to the Website Team by email to websiteteam@christchurchchislehurst.org:

• Name of the activity/course
• Target group; (e.g. age, women, men, couples, etc)
• Organiser contact details:
  • Full name
  • Digital passport-style picture
  • Email
  • Phone (mobile or landline)
• Description, including meeting schedule (e.g. Mondays 1-3pm) 
• Initial session list (i.e. event list) including:
  • date
  • start time
  • end time
  • title (if there is a specific topic)
  • location (if this is not the usual activity location)

Here is an example of a page created with this information: ABC Club

If you would like to promote your activity or course, please refer to the [TBC Website Promotion Guidelines|Promotion Guidelines].

Website Team Instructions

Instructions for the Website Team:

1. Create the activity/course contact (if the contact for the event does not exist already)
   1. Check in the backend whether the contact already exists.
   2. If not, create the contact, following the Website Contact Guidelines.
2. Create the page (please consider the General Content Guidelines). For an example, please refer to the ABC Club Edit Article page.
   1. Login to Joomla Administator site [link to site] using assigned password and login which is posted to Website Team Facebook page
   2. Click on 'Add New Article' or just click here.
   3. Within New Article; insert 'Title' of new activity and choose appropriate 'Category'.
   4. Select 'Status' (probably 'Published') and select 'Access' (probably 'Public')
   5. For 'Language' choose English UK.
   6. Insert the activity template (see image below).
   7. Update the template text. To link to an existing contact, please refer to Website Contact Guidelines.
   8. Within Article Permissions, if you want to allow the owner of the Activity to edit the Activity for updates and changes (or even to delete when no longer relevant), set the permission to do so here.  [TBC - Need to understand how we will be using global configuration, parent group and category settings]
   9. Within Publishing Options and 'Created by', enter your name.  Choose appropriate and relevant dates for publishing
   10. Under Article Options, choose 'Use Global' for all categories 
   11. Within Metadata Options [TBC]
3. Create the initial events
   1. Create an event category with the same name as the article (see Calendar Event Guidelines)
   2. Create the initial events that the user provided (see Calendar Event Guidelines)
4. Add the upcoming related events to the page
   1. Go to Extensions>Module Manager>New>Latest JEvents or click here.
   2. Complete the following fields:
      1. Title: Enter 'Upcoming [activity name] Events'. E.g. Upcoming ABC Club Events.
      2. Position: Select 'right'.
   3. In the Menu Assignment section, in the Module Assignment drop down select Only on the pages selected.
   4. Go to Main Menu and select the menu item of the activity. E.g. ABC Club.
   5. In the Basic Options section
      1. Select the event category associated with the activity/course in the Specified category field. E.g. ABC Club.
      2. Set the Custom Format String to ${startDate(%a, %d %b, %I:%M%p)}[!a: - ${endDate(%I:%M%p)}]: ${title} so that the date will appear formatted consistently.
      3. Set Display RSS link to Yes.
   6. Select Save & Close.
5. Set up the login
   1. At Joomla Administrator main menu select 'User Manager'
   2. Click on the 'New' (orange plus sign)
   3. Within Account Details; enter login name. Protocol is the firstname.lastname; password is defined by the Website Team
6. Respond to the client
   1. Email client to indicate that Activity has been added and to send login information with instructions on how to edit the Activity (i.e. clicking on the edit icon in top left corner of article.)
   2. Include your contact details in case they have questions regarding how to edit

Updating an Existing Activity or Course

To update activity or course details:

1. On the Joomla site menu, click on Article Manager>Edit Article>Title
2. Edit as appropriate
3. Click the 'Save & Close' button in the top right corner

Deleting an Existing Activity or Course

To delete an existing activity or course:

1. On the Joomla site menu, click on the Article Manager>Edit Article>Title
2. If the event will recur change 'Status' to Archived
3. If the event is not likely to recur, chnage 'Status' to Trashed
4. Select Save & Close in the top right corner