Difference between revisions of "Website News and Media Guidelines"

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−
News Items appear on the Home page in one line summary format.  When you click on this line, the full news item is displayed. The item is also accessible from other parts of the menu structure. In order to create a news item, you have to log in to the back end (though you can edit them from the front end).
+
News Items appear on the Home page as a title with, underneath, a maximum of 50 characters to describe the main message.  When you click on the title line, the full news item is displayed. The item is also accessible from other parts of the menu structure. In order to create a news item, you have to log in to the back end (though you can edit them from the front end).
−
News items can be a '''Noticesheet, Newsletter, News Bulletin''' or '''Sermon Download''':
+
News items can be a '''Noticesheet, Newsletter, News Bulletin''' or '''Sermon Download'''.  
−
#To add a '''Noticesheet'''.
 
−
##First make sure the Noticesheet is saved somewhere on the PC on which you're working.
 
−
##Select '''Content>Article Manager>Add New Article'''
 
−
##Under ''Title'', write the date of the Noticesheet, eg '13 November 2011'.
 
−
##In the Category box select '-Noticesheets'
 
−
##In the white area under 'Article text' type 'Noticesheets'. Highlight this and click the Link icon above (it shows as a link of a chain with a green plus sign).
 
−
##A pop up box appears.  Click 'Browse Server' and then the 'Noticesheets' directory.
 
−
##Click 'Browse' and select, in our example, the 13 November 2011 noticesheet from your PC. Once it appears, click it and it will generate the link in the white box.  Click OK.
 
−
##Back in the 'Article Manager: Add New Article' screen, in the 'Publishing Options' section, click 'Select User' and enter your name.
 
−
##Enter today's date in the 'Created Date' and 'Start Publishing' boxes. Enter a date '''two months''' hence in the 'Finish Publishing' box. Note: it may drop off the 'Recent News' box on the Home page before this date, depending on the number of items in the box.  But it will be available under the Resources menu drop down until the 'Finish Publication' date.
 
−
##Press 'Save&Close'
 
  
 +
== Add Notice Sheet (Updated for 3.0) ==
 +
<div class="warning">If you are using Internet Explorer 9, please make sure that the [http://windows.microsoft.com/is-IS/windows7/How-to-use-Compatibility-View-in-Internet-Explorer-9 Compatibility View] is disabled.</div>
 +
To add a '''Notice Sheet''':
 +
#First make sure the Notice Sheet is saved somewhere on the PC on which you're working in PDF format.
 +
#Log in to the back end of the website. [https://www.christchurchchislehurst.org/administrator/index.php https://www.christchurchchislehurst.org/administrator/index.php]
 +
#Select ''Content>Article Manager>Add New Article''
 +
#Under ''Title'', write the date of the Notice Sheet, in standard format eg ''13 September 2015''.
 +
#In the Category box select ''---Notice Sheets''
 +
#In the ''Tag'' box, select ''All news and media/All notice sheets''.
 +
#In the white area under ''Article text'', remove the default text and enter either what you think is the theme of the Sunday or summarises the most important announcements, e.g. ''SIXPM starting again, Emotionally Health Spirituality course info ...'' (no more than 70 characters).
 +
# Remove the default text under the separator.<br/>[[File:Enter-notice-sheet-info.png]]
 +
# SAVE the article
 +
#To upload the PDF file:
 +
##Go back into the article
 +
##Go to the ''PDF'' tab and click on Select next to the ''PDF file'' field. '''If you can't see the 'PDF' tab, click 'Save' and it should appear.'''<br/>[[File:Go-to-notice-sheet-tab.png]]
 +
##Navigate to ''/noticesheets/2015'' or whatever year it is, in the ''Upload file'' section, click ''Choose File'', locate the audio file and select ''OK'' (or ''Open'') then click ''Start Upload''.
 +
##After the file has been uploaded, you need to locate it in the folder, select it and then click on ''Insert''.<br/>[[File:Upload-notice-sheet.png]]
 +
#In the ''Publishing'' section:
 +
##Enter a date '''two months''' hence in the ''Finish Publishing'' box. Note: it may drop off the Home page before this date, depending on the number of items in the box. But it will be available under the Resources menu drop down until the ''Finish Publication'' date.
 +
##<div class="warning">Please set ''Robot field'' to ''No index, no follow'' to make sure that search engines will not index the notice sheet.</div><br/>[[File:Enter-notice-sheet-publishing-info.png]]
 +
#Press ''Save&Close''.
 +
<div class="warning">Verify that the notice sheet appears correctly.</div>
 +
# Go to the [https://www.christchurchchislehurst.org/noticesheets website in the Notice Sheets section].
 +
# Click on the notice sheet and make sure that you can both view and download the notice sheet.<br/>[[File:Check-notice-sheets-page.png]]
  
−
#To add a '''Newsletter'''
+
== Add Newsletter (updated for 3.0) ==
−
##First make sure the Newsletter is saved somewhere on the PC on which you're working.
 
−
##Select '''Content>Article Manager>Add New Article'''
 
−
##Under ''Title'', write the date of the Newsletter, eg 'November 2011'.
 
−
##In the Category box select '-Newsletters'
 
−
##In the white area under 'Article text' type 'Newsletters'. Highlight this and click the Link icon above (it shows as a link of a chain with a green plus sign).
 
−
##A pop up box appears.  Click 'Browse Server' and then the 'Newsletters' directory.
 
−
##Click 'Browse'.  Select, in our example, the November 2011 Newsletter from your PC directory structure. Once the link appears in the box next to the 'Browse' button, click "Send it to the server" and the file will appear in the white box.  Close the pop up box.
 
−
##Back in the 'Article Manager: Add New Article' screen, in the 'Publishing Options' section, click 'Select User' and enter your name.
 
−
##Enter today's date in the 'Created Date' and 'Start Publishing' boxes.  Enter a date '''one year''' hence in the 'Finish Publishing' box. Note: it may drop off the 'Recent News' box on the Home page before this date, depending on the number of items in the box.  But it will be available under the Resources menu drop down until the 'Finish Publication' date. 
 
−
##Press 'Save&Close'
 
  
 +
To add a '''Newsletter'''
 +
#<div class="warning">If you are using Internet Explorer 9, please make sure that the [http://windows.microsoft.com/is-IS/windows7/How-to-use-Compatibility-View-in-Internet-Explorer-9 Compatibility View] is disabled.</div>
 +
#First make sure the Newsletter is saved somewhere on the PC on which you're working.
 +
#Log in to the [http://www.christchurchchislehurst.org/administrator/index.php back end of the website].
 +
#Select 'Content>Article Manager>Add New Article'
 +
#Under ''Title'', write the date of the Newsletter, in standard format eg ''November 2015''.
 +
#In the Category box select ''---Newsletters''
 +
#In the ''Tag'' box, select ''All news and media/All Newsletters''.
 +
#In the white area under ''Article text'', remove the default text and enter either what you think are the themes of the Newsletter, eg ''Read about Dave's induction ...'' (no more than 70 characters).
 +
# Remove the default text under the separator.<br/>[[File:Enter-newsletter-info.png]]
 +
# SAVE the article
 +
#To upload the PDF file:
 +
##Go back into the article
 +
##Go to the ''PDF'' tab and click on Select next to the ''PDF file'' field. '''If you can't see the 'PDF' tab, click 'Save' and it should appear.'''<br/>[[File:Upload-newsletter.png]]
 +
##Navigate to ''/noticesheets/2015'' or whatever year it is, in the ''Upload file'' section, click ''Choose File'', locate the audio file and select ''OK'' (or ''Open'') then click ''Start Upload''.
 +
##After the file has been uploaded, you need to locate it in the folder, select it and then click on ''Insert''.<br/>[[File:Go-to-newsletter-tab.png]]
 +
#In the ''Publishing'' section:
 +
##Enter a date '''one year''' hence in the ''Finish Publishing'' box. Note: it will drop off the Home page well before this date, but it will be available under the Resources menu drop down until the ''Finish Publication'' date.
 +
##<div class="warning">Please set ''Robot field'' to ''No index, no follow'' to make sure that search engines will not index the notice sheet.</div><br/>[[File:Enter-newsletter-publishing-info.png]]
 +
#Press ''Save&Close''.
 +
<div class="warning">Verify that the notice sheet appears correctly.</div>
 +
# Go to the [https://www.christchurchchislehurst.org/newsletter website in the Newsletter section].
 +
# Click on the notice sheet and make sure that you can both view and download the notice sheet.<br/>[[File:Check-newsletter-page.png]]
 +
'
  
−
#To add a '''News Bulletin'''
 
−
##Select '''Content>Article Manager>Add New Article'''
 
−
##Under ''Title'', write the title of the NewsBulletin, eg 'Bishop of Rochester to visit Christ Church'.
 
−
##In the Category box select '-News Bulletins'
 
−
##In the white area under 'Article text' type the text of the News Bulletin.  If you want to put a contact name in, click the 'J Tree Link' button above (it's shown as a chain link on top of a piece of paper). Expand the Menu and Contacts Menu directories by clicking on the tiny + signs, then select your contact.  If the name doesn't appear you will have to create the contact (see guidelines for this elsewhere on the Wiki.)
 
−
##In the 'Publishing Options' section, click 'Select User' and enter your name.
 
−
##Enter today's date in the 'Created Date' and 'Start Publishing' boxes.  Enter the date you want the News Bulletin to drop off the website. Note: it may drop off the 'Recent News' box on the Home page before this date, depending on the number of items in the box.  But it will be available under the Resources menu drop down until the 'Finish Publication' date. 
 
−
##Press 'Save&Close'
 
  
 +
== Add News Bulletin ==
  
−
##To add a '''Sermon Download'''
+
To add a '''News Bulletin'''
−
##First make sure the Sermon is saved somewhere on the PC on which you're working. [TBC.... if the sermons are saved in FTP we need to say how to save them there]
+
#<div class="warning">If you are using Internet Explorer 9, please make sure that the [http://windows.microsoft.com/is-IS/windows7/How-to-use-Compatibility-View-in-Internet-Explorer-9 Compatibility View] is disabled.</div>
−
##Select '''Content>Article Manager>Add New Article'''
+
#Log in to the [http://www.christchurchchislehurst.com/new/administrator/index.php back end of the website].
−
##Under ''Title'', write the title of the sermon and the date in brackets, eg 'A God who forgives (9 October 2011)'.
+
#Select 'Content>Article Manager>Add New Article' or directly to the [http://www.christchurchchislehurst.org/new/administrator/index.php?option=com_content&view=article&layout=edit New Article page].
−
##In the Category box select '-Sermon Downloads'  
+
#Under ''Title'', write the title of the NewsBulletin, e.g. 'Bishop of Rochester to visit Christ Church'. The title will appear on the article page itself and everywhere the article are listed, including in the ''Recent News'' section on the home page.<br/>[[File:News-bulletin-title.png|RTENOTITLE]]
−
##In the white area under 'Article text' type the sermon title, eg 'A God who forgives'. Highlight this and click the Link icon above (it shows as a link of a chain with a green plus sign).
+
#In the Category box select '-News Bulletins'
−
##A pop up box appears. Click 'Browse Server' [TBC.... we need to say where the Sermon is: will it be an FTP file???].
+
#In the white area under 'Article text', above the line, add a summary of no more than 140 characters, e.g. 'Bishop will confirm 25 candidates'. It's meant to wet the appetite of the reader to read more. The summary will appear on where ever articles are listed, including in the ''Recent News'' section on the home page:<br/>[[File:News-bulletin-summary.png|RTENOTITLE]]
−
##Click 'Browse' and select [TBC.... need to say what to select], click it and it will generate the link in the white box. Click OK.
+
#Below the line add the full text of the news item. If you want to put a contact name in, click the Link button above (it's shown as a chain link). Click contacts and explore the drop downs till you get the name you want. Type that name in the box above and then click 'insert'. If the name doesn't appear you will have to create the contact (see guidelines for this elsewhere on this Wiki.)
−
##Under the sermon title, type 'Date: dd month yyy'
+
#In the 'Publishing Options' section, click 'Select User' and enter your name.
−
##Under that, type 'Preacher:' then put the name in by clicking the 'J Tree Link' button above (it's shown as a chain link on top of a piece of paper), and expand the Menu and Contacts Menu directories by clicking on the tiny + signs, then select your contact. If the name doesn't appear you will have to create the contact (see guidelines for this elsewhere on the Wiki.)
+
#Enter today's date in the 'Created Date' and 'Start Publishing' boxes. In the 'Finish Publishing' box enter a date '''two months''' hence, unless the News Bulletin is advertising an event in which case the 'Finish Publishing' date should be the date of the event. Note: it may drop off the 'Recent News' box on the Home page before this date, depending on the number of items in the box. But it will be available under the Resources menu drop down until the 'Finish Publication' date.
−
##Under that type Scripture Link: {bible}Mark 2:1-12{/bible} with of course the actual passge rather than the example, but written in the same format. 
+
#Press 'Save&Close'
−
##In the 'Publishing Options' section, click 'Select User' and enter your name.
+
 
−
##Enter today's date in the 'Created Date' and 'Start Publishing' boxes. Enter a date '''one year''' hence in the 'Finish Publishing' box. Note: it may drop off the 'Recent News' box on the Home page before this date, depending on the number of items in the box. But it will be available under the Resources menu drop down until the 'Finish Publication' date.
+
 
−
##Press 'Save&Close'
+
 
 +
== Add Sermon Download (Updated for 3.0) ==
 +
<div class="warning">If you are using Internet Explorer 9, please make sure that the [http://windows.microsoft.com/is-IS/windows7/How-to-use-Compatibility-View-in-Internet-Explorer-9 Compatibility View] is disabled.</div>
 +
To add a '''Sermon Download''':
 +
#First make sure the Sermon file is saved somewhere on the PC on which you're working.
 +
#Log in to the back end of the website. [https://www.christchurchchislehurst.com/new/administrator/index.php https://www.christchurchchislehurst.com/new/administrator/index.php]
 +
#Select ''Content>Article Manager>Add New Article''.
 +
#Under ''Title'', write the title of the sermon, e.g. ''Vision & Giving''. Occasionally you may not have a title in advance (e.g. a visiting speaker), so create the title by listening to the first few minutes of the sermon during which he/she should say what he/she's going to talk about!
 +
#In the ''Category'' box select ''---Sermon Downloads''.
 +
#In the ''Tag'' box, type ''down'' and select ''All news and media/All sermon downloads''.
 +
#In the white area under ''Article text'' above the separator, remove the default text and first enter the name of the speaker, then | and then date, e.g. ''Dave Johnston | 30 August 2015''.
 +
#Below the separator, remove the default text and first enter the name of the speaker, then |, date, |, reading, e.g. ''Dave Johnston | 30 August 2015 | Reading: Matthew 20:1-16''.<br/>[[File:Enter-audio-info.png]]
 +
#If it is one of the regular Christ Church speakers, he/she will have their contact detail on the website, so instead of typing the name, click the ''Link'' button (a popup dialog should appear). Select the contact in the Link Browers (this will update the 'URL' field), enter the name in the ''Text'' field and select ''Insert''. This will post the name as a clickable link to their photo and contact details.<br/>[[File:Create-speaker-link.png]]
 +
#If you feel like going the extra mile, you can link the reading to the corresponding passage on the [https://www.biblegateway.com/versions/Message-MSG-Bible/ Bible Gateway].
 +
#To upload the audio file:
 +
##Go to the ''Audio'' tab and click on Select next to the ''Audio recording file'' field. '''If you can't see the ''Audio'' tab, click ''Save'' and it should appear.'''<br/>[[File:Go-to-audio-tab.png]]
 +
##Navigate to ''/sermons/2015'' or whatever year it is, in the ''Upload file'' section, click ''Choose File'', locate the audio file and select ''OK'' (or 'Open') then click ''Start Upload''.
 +
##After the file has been uploaded, you need to locate it in the folder, select it and then click on ''Insert''.<br/>[[File:Upload-audio.png]]
 +
#In the ''Publishing Options'' section:
 +
##Enter a date '''one year''' hence in the ''Finish Publishing'' box.
 +
##In the ''Meta Description'', copy the text entered in the ''Article text'' section and prefix it with ''Sermon recording'', e.g. ''Sermon recording: Dave Johnston | 30 August 2015 | Reading: Matthew 20:1-16''.<br/>[[File:Enter-audio-publishing-info.png]]
 +
#Press ''Save&Close''.
 +
<div class="warning">Verify that the sermon appears correctly.</div>
 +
# Go to the [https://www.christchurchchislehurst.org/sermon-downloads website in the Sermon Downloads section].
 +
# Click on the recording and make sure that you can both play back and download the recording.<br/>[[File:Check-audio-age.png]]

Latest revision as of 21:05, 6 October 2015

News Items appear on the Home page as a title with, underneath, a maximum of 50 characters to describe the main message. When you click on the title line, the full news item is displayed. The item is also accessible from other parts of the menu structure. In order to create a news item, you have to log in to the back end (though you can edit them from the front end). News items can be a Noticesheet, Newsletter, News Bulletin or Sermon Download.

Add Notice Sheet (Updated for 3.0)

If you are using Internet Explorer 9, please make sure that the Compatibility View is disabled.

To add a Notice Sheet:

  1. First make sure the Notice Sheet is saved somewhere on the PC on which you're working in PDF format.
  2. Log in to the back end of the website. https://www.christchurchchislehurst.org/administrator/index.php
  3. Select Content>Article Manager>Add New Article
  4. Under Title, write the date of the Notice Sheet, in standard format eg 13 September 2015.
  5. In the Category box select ---Notice Sheets
  6. In the Tag box, select All news and media/All notice sheets.
  7. In the white area under Article text, remove the default text and enter either what you think is the theme of the Sunday or summarises the most important announcements, e.g. SIXPM starting again, Emotionally Health Spirituality course info ... (no more than 70 characters).
  8. Remove the default text under the separator.
    Enter-notice-sheet-info.png
  9. SAVE the article
  10. To upload the PDF file:
    1. Go back into the article
    2. Go to the PDF tab and click on Select next to the PDF file field. If you can't see the 'PDF' tab, click 'Save' and it should appear.
      Go-to-notice-sheet-tab.png
    3. Navigate to /noticesheets/2015 or whatever year it is, in the Upload file section, click Choose File, locate the audio file and select OK (or Open) then click Start Upload.
    4. After the file has been uploaded, you need to locate it in the folder, select it and then click on Insert.
      Upload-notice-sheet.png
  11. In the Publishing section:
    1. Enter a date two months hence in the Finish Publishing box. Note: it may drop off the Home page before this date, depending on the number of items in the box. But it will be available under the Resources menu drop down until the Finish Publication date.
    2. Please set Robot field to No index, no follow to make sure that search engines will not index the notice sheet.

      Enter-notice-sheet-publishing-info.png
  12. Press Save&Close.
Verify that the notice sheet appears correctly.
  1. Go to the website in the Notice Sheets section.
  2. Click on the notice sheet and make sure that you can both view and download the notice sheet.
    Check-notice-sheets-page.png

Add Newsletter (updated for 3.0)

To add a Newsletter

  1. If you are using Internet Explorer 9, please make sure that the Compatibility View is disabled.
  2. First make sure the Newsletter is saved somewhere on the PC on which you're working.
  3. Log in to the back end of the website.
  4. Select 'Content>Article Manager>Add New Article'
  5. Under Title, write the date of the Newsletter, in standard format eg November 2015.
  6. In the Category box select ---Newsletters
  7. In the Tag box, select All news and media/All Newsletters.
  8. In the white area under Article text, remove the default text and enter either what you think are the themes of the Newsletter, eg Read about Dave's induction ... (no more than 70 characters).
  9. Remove the default text under the separator.
    Enter-newsletter-info.png
  10. SAVE the article
  11. To upload the PDF file:
    1. Go back into the article
    2. Go to the PDF tab and click on Select next to the PDF file field. If you can't see the 'PDF' tab, click 'Save' and it should appear.
      Upload-newsletter.png
    3. Navigate to /noticesheets/2015 or whatever year it is, in the Upload file section, click Choose File, locate the audio file and select OK (or Open) then click Start Upload.
    4. After the file has been uploaded, you need to locate it in the folder, select it and then click on Insert.
      Go-to-newsletter-tab.png
  12. In the Publishing section:
    1. Enter a date one year hence in the Finish Publishing box. Note: it will drop off the Home page well before this date, but it will be available under the Resources menu drop down until the Finish Publication date.
    2. Please set Robot field to No index, no follow to make sure that search engines will not index the notice sheet.

      Enter-newsletter-publishing-info.png
  13. Press Save&Close.
Verify that the notice sheet appears correctly.
  1. Go to the website in the Newsletter section.
  2. Click on the notice sheet and make sure that you can both view and download the notice sheet.
    Check-newsletter-page.png

'


Add News Bulletin

To add a News Bulletin

  1. If you are using Internet Explorer 9, please make sure that the Compatibility View is disabled.
  2. Log in to the back end of the website.
  3. Select 'Content>Article Manager>Add New Article' or directly to the New Article page.
  4. Under Title, write the title of the NewsBulletin, e.g. 'Bishop of Rochester to visit Christ Church'. The title will appear on the article page itself and everywhere the article are listed, including in the Recent News section on the home page.
    RTENOTITLE
  5. In the Category box select '-News Bulletins'
  6. In the white area under 'Article text', above the line, add a summary of no more than 140 characters, e.g. 'Bishop will confirm 25 candidates'. It's meant to wet the appetite of the reader to read more. The summary will appear on where ever articles are listed, including in the Recent News section on the home page:
    RTENOTITLE
  7. Below the line add the full text of the news item. If you want to put a contact name in, click the Link button above (it's shown as a chain link). Click contacts and explore the drop downs till you get the name you want. Type that name in the box above and then click 'insert'. If the name doesn't appear you will have to create the contact (see guidelines for this elsewhere on this Wiki.)
  8. In the 'Publishing Options' section, click 'Select User' and enter your name.
  9. Enter today's date in the 'Created Date' and 'Start Publishing' boxes. In the 'Finish Publishing' box enter a date two months hence, unless the News Bulletin is advertising an event in which case the 'Finish Publishing' date should be the date of the event. Note: it may drop off the 'Recent News' box on the Home page before this date, depending on the number of items in the box. But it will be available under the Resources menu drop down until the 'Finish Publication' date.
  10. Press 'Save&Close'


Add Sermon Download (Updated for 3.0)

If you are using Internet Explorer 9, please make sure that the Compatibility View is disabled.

To add a Sermon Download:

  1. First make sure the Sermon file is saved somewhere on the PC on which you're working.
  2. Log in to the back end of the website. https://www.christchurchchislehurst.com/new/administrator/index.php
  3. Select Content>Article Manager>Add New Article.
  4. Under Title, write the title of the sermon, e.g. Vision & Giving. Occasionally you may not have a title in advance (e.g. a visiting speaker), so create the title by listening to the first few minutes of the sermon during which he/she should say what he/she's going to talk about!
  5. In the Category box select ---Sermon Downloads.
  6. In the Tag box, type down and select All news and media/All sermon downloads.
  7. In the white area under Article text above the separator, remove the default text and first enter the name of the speaker, then | and then date, e.g. Dave Johnston | 30 August 2015.
  8. Below the separator, remove the default text and first enter the name of the speaker, then |, date, |, reading, e.g. Dave Johnston | 30 August 2015 | Reading: Matthew 20:1-16.
    Enter-audio-info.png
  9. If it is one of the regular Christ Church speakers, he/she will have their contact detail on the website, so instead of typing the name, click the Link button (a popup dialog should appear). Select the contact in the Link Browers (this will update the 'URL' field), enter the name in the Text field and select Insert. This will post the name as a clickable link to their photo and contact details.
    Create-speaker-link.png
  10. If you feel like going the extra mile, you can link the reading to the corresponding passage on the Bible Gateway.
  11. To upload the audio file:
    1. Go to the Audio tab and click on Select next to the Audio recording file field. If you can't see the Audio tab, click Save and it should appear.
      Go-to-audio-tab.png
    2. Navigate to /sermons/2015 or whatever year it is, in the Upload file section, click Choose File, locate the audio file and select OK (or 'Open') then click Start Upload.
    3. After the file has been uploaded, you need to locate it in the folder, select it and then click on Insert.
      Upload-audio.png
  12. In the Publishing Options section:
    1. Enter a date one year hence in the Finish Publishing box.
    2. In the Meta Description, copy the text entered in the Article text section and prefix it with Sermon recording, e.g. Sermon recording: Dave Johnston | 30 August 2015 | Reading: Matthew 20:1-16.
      Enter-audio-publishing-info.png
  13. Press Save&Close.
Verify that the sermon appears correctly.
  1. Go to the website in the Sermon Downloads section.
  2. Click on the recording and make sure that you can both play back and download the recording.
    Check-audio-age.png
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