Website News and Media Guidelines

News Items appear on the Home page in one line summary format. When you click on this line, the full news item is displayed. The item is also accessible from other parts of the menu structure. In order to create a news item, you have to log in to the back end (though you can edit them from the front end). News items can be a Noticesheet, Newsletter, News Bulletin or Sermon Download: To add a Noticesheet.

1. 1. First make sure the Noticesheet is saved somewhere on the PC on which you're working.
   2. Select Content>Article Manager>Add New Article
   3. Under Title, write the date of the Noticesheet, eg '13 November 2011'.
   4. In the Category box select '-Noticesheets'
   5. In the white area under 'Article text' type 'Noticesheets'. Highlight this and click the Link icon above (it shows as a link of a chain with a green plus sign).
   6. A pop up box appears. Click 'Browse Server' and then the 'Noticesheets' directory.
   7. Click 'Browse' and select, in our example, the 13 November 2011 noticesheet from your PC. Once it appears, click it and it will generate the link in the white box. Click OK.
   8. Back in the 'Article Manager: Add New Article' screen, in the 'Publishing Options' section, click 'Select User' and enter your name.
   9. Enter today's date in the 'Created Date' and 'Start Publishing' boxes. Enter a date two months hence in the 'Finish Publishing' box. Note: it may drop off the 'Recent News' box on the Home page before this date, depending on the number of items in the box. But it will be available under the Resources menu drop down until the 'Finish Publication' date.
   10. Press 'Save&Close'

To add a Newsletter

1. 1. First make sure the Newsletter is saved somewhere on the PC on which you're working.
   2. From the menu bar, navigate to Content>Media Manager. Click 'Newsletters' folder, and at bottom of page click 'Browse'. Select the relevant newsletter from your PC and click 'Start upload'. The file should appear in the white box above.
   3. Select Content>Article Manager. From the list select the article containing the previous month's Newsletter (the article title will be the month in question). Open the article, and in the white box you'll see the text 'Newsletters'. Click on this and then click the Link icon above (it shows as a link of a chain with a green plus sign). Copy the link, close the Link box and close the article (red close button at top of page).
   4. Still in Article manager, select New (yellow button at top of page)
   5. Under Title, write the date of the Newsletter.
   6. In the Category box select '-Newsletters'
   7. In the white area under 'Article text' type 'Newsletters'. Highlight this and click the Link icon above (it shows as a link of a chain with a green plus sign).
   8. A pop up box appears. Paste the link that you previousle copied, and change the date in that text so that it corresponds exactly with the file name for this month's newsletter. Click OK.
   9. In the 'Publishing Options' section, click 'Select User' and enter your name.
   10. Enter today's date in the 'Created Date' and 'Start Publishing' boxes. Enter a date one year hence in the 'Finish Publishing' box. Note: it will drop off the 'Recent News' box on the Home page well before this date, but it will be available under the Resources menu drop down until the 'Finish Publication' date.
   11. Press 'Save&Close'

To add a News Bulletin

1. 1. Select Content>Article Manager>Add New Article
   2. Under Title, write the title of the NewsBulletin, eg 'Bishop of Rochester to visit Christ Church'.
   3. In the Category box select '-News Bulletins'
   4. In the white area under 'Article text' type the text of the News Bulletin. If you want to put a contact name in, click the 'J Tree Link' button above (it's shown as a chain link on top of a piece of paper). Expand the Menu and Contacts Menu directories by clicking on the tiny + signs, then select your contact. If the name doesn't appear you will have to create the contact (see guidelines for this elsewhere on the Wiki.)
   5. In the 'Publishing Options' section, click 'Select User' and enter your name.
   6. Enter today's date in the 'Created Date' and 'Start Publishing' boxes. Enter the date you want the News Bulletin to drop off the website. Note: it may drop off the 'Recent News' box on the Home page before this date, depending on the number of items in the box. But it will be available under the Resources menu drop down until the 'Finish Publication' date.
   7. Press 'Save&Close'

To add a Sermon Download

1. 1. First make sure the Sermon is saved somewhere on the PC on which you're working. [TBC.... if the sermons are saved in FTP we need to say how to save them there]
   2. Select Content>Article Manager>Add New Article
   3. Under Title, write the title of the sermon and the date in brackets, eg 'A God who forgives (9 October 2011)'.
   4. In the Category box select '-Sermon Downloads'
   5. In the white area under 'Article text' type the sermon title, eg 'A God who forgives'. Highlight this and click the Link icon above (it shows as a link of a chain with a green plus sign).
   6. A pop up box appears. Click 'Browse Server' [TBC.... we need to say where the Sermon is: will it be an FTP file???].
   7. Click 'Browse' and select [TBC.... need to say what to select], click it and it will generate the link in the white box. Click OK.
   8. Under the sermon title, type 'Date: dd month yyy'
   9. Under that, type 'Preacher:' then put the name in by clicking the 'J Tree Link' button above (it's shown as a chain link on top of a piece of paper), and expand the Menu and Contacts Menu directories by clicking on the tiny + signs, then select your contact. If the name doesn't appear you will have to create the contact (see guidelines for this elsewhere on the Wiki.)
   10. Under that type Scripture Link: {bible}Mark 2:1-12{/bible} with of course the actual passge rather than the example, but written in the same format.
   11. In the 'Publishing Options' section, click 'Select User' and enter your name.
   12. Enter today's date in the 'Created Date' and 'Start Publishing' boxes. Enter a date one year hence in the 'Finish Publishing' box. Note: it may drop off the 'Recent News' box on the Home page before this date, depending on the number of items in the box. But it will be available under the Resources menu drop down until the 'Finish Publication' date.
   13. Press 'Save&Close'