Website News and Media Guidelines

News Items appear on the Home page as a title with, underneath, a maximum of 50 charaters to describe the main message. When you click on the title line, the full news item is displayed. The item is also accessible from other parts of the menu structure. In order to create a news item, you have to log in to the back end (though you can edit them from the front end). News items can be a Noticesheet, Newsletter, News Bulletin, Sermon Topic or Sermon Download.

To add a Noticesheet.

1. 1. First make sure the Noticesheet is saved somewhere on the PC on which you're working.
   2. Select Content>Article Manager>Add New Article
   3. Under Title, write the date of the Noticesheet, in standard format eg '13 November 2011'.
   4. In the Category box select '-Noticesheets'
   5. In the white area under 'Article text' first type either what you think is the theme of the Sunday, eg 'Remembrance Sunday', or else the main message of the week from the notice sheet (no more than 50 characters). Go to the bottom of the white box and click the 'Read more' button. This will create a blue line, and what's above the line will show as a summary on the Home Page. Below the blue line type 'Noticesheets'. Highlight this and click the Link icon above (which is a link of a chain with a green plus sign).
   6. A pop up box appears. First, make sure the Link type box says 'URL' and the protocol box says 'other'. Then click 'Browse Server' and then the 'noticesheets' directory.
   7. Click 'Browse' and select, in our example, the 13 November 2011 noticesheet from your PC. It will then appear in the URL box. Click 'Send it to the server'. It will appear in the File Browser pop up box. Click the file and it will show as the URL in the Link box.
      1. Still in the Link box, click the Advanced tab and in the 'stylesheet classes' box type 'redirect'. Click OK.
   8. Back in the 'Article Manager: Add New Article' screen, in the 'Publishing Options' section, click 'Select User' and enter your name.
   9. Enter today's date in the 'Created Date' and 'Start Publishing' boxes. Enter a date two months hence in the 'Finish Publishing' box. Note: it may drop off the 'Recent News' box on the Home page before this date, depending on the number of items in the box. But it will be available under the Resources menu drop down until the 'Finish Publication' date.
   10. Press 'Save&Close'

To add a Newsletter

1. 1. First make sure the Newsletter is saved somewhere on the PC on which you're working.
   2. Select Content>Article Manager>Add New Article
   3. Under Title, write the date of the Newsletter, in standard format eg 'November 2011'.
   4. In the Category box select '-Newsletters'
   5. In the white area under 'Article text' first type what you think is the lead story of the month eg 'Launching our new Alpha course' (no more than 50 characters). Go to the bottom of the white box and click the 'Read more' button. This will create a blue line, and what's above the line will show as a summary on the Home Page. Below the blue line type 'Newletters'. Highlight this and click the Link icon above (which is a link of a chain with a green plus sign).
   6. A pop up box appears. First, make sure the Link type box says 'URL' and the protocol box says 'other'. Then click 'Browse Server' and then the 'newsletters' directory.
   7. Click 'Browse' and select, in our example, the November 2011 newsletter from your PC. It will then appear in the URL box. Click 'Send it to the server'. It will appear in the File Browser pop up box. Click the file and it will show as the URL in the Link box.
      1. Still in the Link box, click the Advanced tab and in the 'stylesheet classes' box type 'redirect'. Click OK.
   8. Back in the 'Article Manager: Add New Article' screen, in the 'Publishing Options' section, click 'Select User' and enter your name.
   9. Enter today's date in the 'Created Date' and 'Start Publishing' boxes. Enter a date one year hence in the 'Finish Publishing' box. Note: it will drop off the 'Recent News' box on the Home page well before this date, but it will be available under the Resources menu drop down until the 'Finish Publication' date.
   10. Press 'Save&Close'

To add a News Bulletin

1. 1. Select Content>Article Manager>Add New Article
   2. Under Title, write the title of the NewsBulletin, eg 'Bishop of Rochester to visit Christ Church'.
   3. In the Category box select '-News Bulletins'
   4. In the white area under 'Article text' first type in no more than 50 characters, a summary text of the news item, eg 'Bishop will confirm 25 candidates'. Go to the bottom of the white box and click the 'Read more' button. This will create a blue line, and what's above the line will show as a summary on the Home Page: it's meant to whet the appetite of the reader to read more. Below the blue line type the full text of the news item. If you want to put a contact name in, click the 'J Tree Link' button above (it's shown as a chain link on top of a piece of paper). Expand the Menu and Contacts Menu directories by clicking on the tiny + signs, then select your contact. If the name doesn't appear you will have to create the contact (see guidelines for this elsewhere on this Wiki.)
   5. In the 'Publishing Options' section, click 'Select User' and enter your name.
   6. Enter today's date in the 'Created Date' and 'Start Publishing' boxes. Enter the date you want the News Bulletin to drop off the website. Note: it may drop off the 'Recent News' box on the Home page before this date, depending on the number of items in the box. But it will be available under the Resources menu drop down until the 'Finish Publication' date.
   7. Press 'Save&Close'

To add a Sermon Topic

1. 1. First make sure the Sermon Topic file is saved somewhere on the PC on which you're working.
   2. Select Content>Article Manager>Add New Article
   3. Under Title, write the period of the sermon topics, in standard format eg 'Autumn 2011'.
   4. In the Category box select '-Sermon Topics'
   5. In the white area under 'Article text' first type the threme of the sermons, eg 'Going deeper with God'(no more than 50 characters). Go to the bottom of the white box and click the 'Read more' button. This will create a blue line, and what's above the line will show as a summary on the Home Page. Below the blue line type 'Sermon Topics'. Highlight this and click the Link icon above (which is a link of a chain with a green plus sign).
   6. A pop up box appears. First, make sure the Link type box says 'URL' and the protocol box says 'other'. Then click 'Browse Server' and then the 'sermontopics' directory.
   7. Click 'Browse' and select, in our example, the 'Autumn 2011' sermon topics file from your PC. It will then appear in the URL box. Click 'Send it to the server'. It will appear in the File Browser pop up box. Click the file and it will show as the URL in the Link box.
      1. Still in the Link box, click the Advanced tab and in the 'stylesheet classes' box type 'redirect'. Click OK.
   8. Back in the 'Article Manager: Add New Article' screen, in the 'Publishing Options' section, click 'Select User' and enter your name.
   9. Enter today's date in the 'Created Date' and 'Start Publishing' boxes. Enter a date one year hence in the 'Finish Publishing' box. Note: it will drop off the 'Recent News' box on the Home page well before this date. But it will be available under the Resources menu drop down until the 'Finish Publication' date.
   10. Press 'Save&Close'

To add a Sermon Download

1. 1. First make sure the Sermon file is saved somewhere on the PC on which you're working.
   2. Select Content>Article Manager>Add New Article
   3. Under Title, write the title and date of the sermon, eg 'A God who forgives'.
   4. In the Category box select '-Sermon Downloads'
   5. In the white area under 'Article text' first type either what you think is the theme of the Sunday, eg 'Remembrance Sunday...', or else the main message of the week from the notice sheet (no more than 50 characters, including putting three dots at the end). Go to the bottom of the white box and click the 'Read more' button. This will create a blue line, and what's above the line will show as a summary on the Home Page. Below the blue line type 'Noticesheets'. Highlight this and click the Link icon above (which is a link of a chain with a green plus sign).
   6. A pop up box appears. First, make sure the Link type box says 'URL' and the protocol box says 'other'. Then click 'Browse Server' and then the 'Noticesheets' directory.
   7. Click 'Browse' and select, in our example, the 13 November 2011 noticesheet from your PC. It will then appear in the URL box. Click 'Send it to the server'. It will appear in the File Browser pop up box. Click the file and it will show as the URL in the Link box.
      1. Still in the Link box, click the Advanced tab and in the 'stylesheet classes' box type 'redirect'. Click OK.
   8. Back in the 'Article Manager: Add New Article' screen, in the 'Publishing Options' section, click 'Select User' and enter your name.
   9. Enter today's date in the 'Created Date' and 'Start Publishing' boxes. Enter a date two months hence in the 'Finish Publishing' box. Note: it may drop off the 'Recent News' box on the Home page before this date, depending on the number of items in the box. But it will be available under the Resources menu drop down until the 'Finish Publication' date.
   10. Press 'Save&Close'
   11. Back in the white box headed 'Article text', under the sermon title, type 'Preacher:' then put the name in by clicking the 'J Tree Link' button above (it's shown as a chain link on top of a piece of paper), and expand the Menu and Contacts Menu directories by clicking on the tiny + signs, then select your contact. If the name doesn't appear you will have to create the contact (see guidelines for this elsewhere on the Wiki.)
   12. Under that type Scripture reference.
   13. In the 'Publishing Options' section, click 'Select User' and enter your name.
   14. Enter today's date in the 'Created Date' and 'Start Publishing' boxes. Enter a date three months hence in the 'Finish Publishing' box. Note: it will drop off the 'Recent News' box on the Home page well before this date, but it will be available under the Resources menu drop down until the 'Finish Publication' date.
   15. Press 'Save&Close'